How to Red Ribbon Diploma TOR Form 137

DFA now affixes ‘Apostille’ instead of ‘red ribbon’ as proof of authentication

Last 14th of May 2019, the Philippines officially became a party to the Apostille Convention, thus replacing Authentication Certification (also known as Red Ribbon) with Apostille as proof of authenticity of your documents while you are working abroad. This will not only make certification easier, but this helps in further strengthening relationship with other countries part of the Apostille Convention.

What is an Apostille?

Red Ribbon is an informal term used for certification, authentication, and verification of documents which usually stamped with red ribbon. This process of certification is usually done at the Department of Foreign Affairs (DFA). The seal confirms that the documents are true, legitimate and genuine.

The Apostille Convention only applies if both the country where the public document was issued and the country where the public document is to be used are parties to the Convention

countries and territories where philippine apostille is accepted

1. Albania

51. Kazakhstan

2. Andorra

52. Kosovo

3. Antigua and Barbuda

53. Mauritius

4. Argentina

54. Mexico

5.   Armenia

55. Moldova

6. Australia

56. Monaco

7. Azerbaijan

57. Mongolia

8. Bahamas

58. Montenegro

9. Bahrain

59. Morocco

10. Barbados

60. Namibia

11. Belarus

61. Netherlands

12. Belgium

62. New Zealand

13. Belize

63. Nicaragua

14. Bolivia

64. Niue

15. Bosnia and Herzegovina

65. Norway

16. Botswana

66. Oman

17. Brazil

67. Panama

18. Brunei

68. Paraguay

19. Bulgaria

69. Peru

20. Burundi

70. Poland

21. Cabo Verde

71. Portugal

22. Chile

72. Romania

23. Colombia

73. Russia

24. Cook Islands

74. Saint Kitts and Nevis

25. Costa Rica

75. Saint Lucia and Saint Vincent the Grenadines

26. Croatia

76. Samoa

27. Cyprus

77. San Marino

28. Czech Republic

78. Sao Tome and Principe

29. Denmark

79. Serbia

30. Dominica

80. Seychelles

31. Dominican Republic

81. Slovakia

32. Ecuador

82. Slovenia

33. El Salvador

83. South Africa

34. Estonia

84. South Korea

35. Eswatini

85. Span

36. Fiji

86. Suriname

37. France

87. Sweden

38. Georgia

88. Switzerland

39. Grenada

89. Tajikistan

40. Guatemala

90. Tonga

41. Guyana

91. Trinidad & Tobago

42. Honduras

92. Tunisia

43. Hong Kong SAR

93. Turkey

44. Hungary

94. Ukraine

45. Iceland

95. United Kingdom

46. India

96. USA

47. Ireland

97. Uruguay

48. Israel

98. Uzbekistan

49. Italy

99. Vanuatu

50. Japan

100. Venezuela

What if the country is not an Apostille country?

If the country you are working in is not an Apostille one, you may contact the Embassy or Consulate of this foreign country and ask for alternatives. While there are different options by country, most of them will instruct you to authenticate requested documents by going to the Embassy or Consulate of the country of destination to have you documents legalized.

Due note that Apostille only applies if both countries are part of the convention. To know the list of countries part of the Apostille Convention, you may visit this website: Please visit this link: (Visit the Official Website)

 Types of Documents You Can and Cannot Apostille

The Philippine Apostille is applicable to the type of documents that are deemed to be authenticated by the DFA:

  1. Export Documents; 
  2. Immigration Records; 
  3. Notarized Documents; 
  4. Barangay Clearances; 
  5. Police Clearance; 
  6. Medical, AIDS-Free Certificate; 
  7. Court Decisions, Resolutions, Orders; 
  8. PRC Professional Licenses, Board Certificates, Board Ratings, Certifications; 
  9. LTO Driver’s License; 
  10. NBI Clearances; 
  11. Certificate of Employment/Trainings/Seminars, Baptismal Certificate and other documents issued by a private entity; 
  12. DepEd Transcript of Records, Form 137, Diploma; 
  13. PSA/NSO Documents; 
  14. Civil Aviation Authority of the Philippines – Issued Licenses; 
  15. DSWD Clearance; and 
  16. Business Registration and other documents issued by a Government Agency.

How to Apostille a document in Philippines (3 Easy Steps)

Fee is ₱100.00 per document (a document can be more than one page). Apostillizing Philippine document typically involves three steps:

Step 1: A fee for validation of each document;
Step 2: Duly fill out the Certificate of Authentication Request Form that includes the follow information:

Name of Requesting Country; 
Contact Details; 
Address as to where the documents should be mailed; and 
For documents considered minor, indicate the name of the individual requesting for the document(s).

Step 3: You can avail the apostille in the following branches:

  • DFA-Aseana; 
  • DFA NCR-Northeast (Ali Mall); 
  • DFA NCR-East (SM Megamall); 
  • DFA NCR-West (SM Manila); 
  • DFA NCR-South (Metro Gaisano Alabang); 
  • DFA San Fernando; 
  • DFA Pampanga; 
  • DFA Davao (SM Davao); and 
  • DFA Cebu (Pacific Mall-Metro Mandaue)
Duly note that there is no need to set an appointment with DFA for their Apostillization Services. To know more about the Apostille, you may contact DFA

How much does an Apostille cost In Philippines?

An Apostille costs ₱100.00 for Regular Processing (four working days) and ₱200.00 for Expedited Processing (shall be released the next working day).

What is the different between notary and Apostille?

A Notary or notarized document is signed by a state official or a lawyer. The essence of this to validate the signer of the document, thus preventing fraud. Apostille, as previously mentioned, works as a proof of authenticating the notarized document. Apostillized document works as a validation that the notary stamp and signature is not fake.

Authentication of Documents for use outside Philippines

All document in the Philippines, from commercial, private to legal, can only be authenticated by the DFA. The authentication of these documents maybe done in the following branches of DFA:

Benefits of Working Abroad with Apostille Attestation

Not only Apostille can serve as an upfront and easy way to verify documents for international purposes, but the existence of Apostille can help in keeping international peace within foreign countries. Moreover, if you’re someone who’s going to use these Apostillized documents abroad, it creates a good impression to your employers that the country where you’ve come from is part of the Convention.

How to Red Ribbon College Diploma and TOR (Transcript of Records)

  1. Prepare photocopies of your TOR and Diploma in 3 copies. 
  2. Submit them at your College or University Registrar’s Office. They will certify them as true copies. 
  3. Fill up the Authentication Registration Form and other forms the Registrar will give you. 
  4. Pay the necessary fees. Usually P100 but it depends upon your school. 
  5. Then go back to the Registrar to claim your certified TOR and Diploma. 
  6. Go to CHED and present your documents for DFA Red Ribbon purpose. Fill up application for and pay the necessary fees.
  7. CHED will give you a Stub that contains the date when you can pick up your Red Ribboned papers at the DFA. 

Note that my school is a private university. If your school is a public or a state university, I think you can directly go to your Registrar and they will be the one who will do the rest steps for you.

How to Red Ribbon Highschool Diploma and Form 137?

Step 1:

Prepare for your original and 2 photocopies of your highschool diploma and go to your registrar to complete the requirements of DFA for CAV (see them below). There are the same requirements for elementary diploma and form 137.

  • Form 137 (Student Permanent Records) 
  • Certification of Graduation 
  • Diploma Special Order Number (if graduated in a private school) 
  • Passport size Pictures (2 pcs) Fee P100

Step 2:

Go to DepEd and file your documents. Then, DepEd will forward them to the DFA for the final process of CAV. Again, they will give you stub containing the schedule and time when you can claim your documents at the DFA.

Step 3:

Claim your DFA authenticated certificates by attending your appointment written on the stub given to you by DepEd. Check your document for any mistaken information. That’s it. I hope you find no hassles and very long processing time from any office you go through this. Some DFA regional Offices now serve authentication services.

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